1. Introduction

Cherub Magazine ("we," "us," "our") operates cherubmagazine.co.uk. We are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains what data we collect, why we collect it, how we use it, and your rights in relation to it.

2. Who We Are

Cherub Magazine is an independent digital publication based in the United Kingdom. For the purposes of UK GDPR, we are the data controller. You can contact us at isabella@cherubmagazine.co.uk.

3. What Data We Collect

We may collect and process the following personal data:

• Your name and email address when you sign up to our newsletter or submit a contact form
• Your name, email address, and any information you voluntarily provide when submitting a volunteer or contributor application
• Technical data including your IP address, browser type, and pages visited, collected automatically via cookies and analytics tools
• Login credentials if you hold an admin or contributor account on our platform

4. How We Use Your Data

We use your personal data for the following purposes and on the following legal bases under UK GDPR:

• To send you our newsletter and editorial updates, on the basis of your consent, which you may withdraw at any time
• To respond to your enquiries and contact form submissions, on the basis of our legitimate interests in communicating with our readers
• To process volunteer and contributor applications, on the basis of our legitimate interests in managing our publication
• To maintain the security and functionality of our website, on the basis of our legitimate interests
• To comply with any legal obligations to which we are subject

5. Cookies

Our website uses cookies — small text files stored on your device — to ensure the site functions correctly and to understand how visitors use our site. By continuing to use cherubmagazine.co.uk, you consent to our use of cookies. You may disable cookies through your browser settings, though this may affect your experience of the site.

6. Third Party Services

We use the following third party services which may process your personal data on our behalf:

• Supabase, for secure database storage and authentication
• Vercel, for website hosting and deployment
• Resend, for the delivery of email communications

Each of these providers operates under their own privacy policies and data processing agreements. We take reasonable steps to ensure that any third party we work with provides adequate protection for your personal data.

7. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this policy. Newsletter subscriber data is retained until you unsubscribe. Contact form enquiries are retained for a reasonable period to allow us to respond and follow up. Contributor and volunteer application data is retained for the duration of any working relationship and for a reasonable period thereafter.

8. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

• The right to access the personal data we hold about you
• The right to rectify any inaccurate or incomplete data
• The right to erasure of your personal data in certain circumstances
• The right to restrict or object to our processing of your data
• The right to data portability
• The right to withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at isabella@cherubmagazine.co.uk. We will respond within one month of receiving your request.

9. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority, at ico.org.uk.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date at the top. We encourage you to review this policy periodically.

11. Contact

For any questions regarding this Privacy Policy, please contact:
isabella@cherubmagazine.co.uk